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Ministry of Transportation and Infrastructure

Registrar, Passenger Transportation Branch

Apply - New Licence

Applicants for a new licence must prepare an application by using the appropriate forms.

Be prepared by reviewing the information below.

NOTE: The filing of an application does not confer any permission or authority to operate a passenger transportation service.

Applicants are advised to delay the purchase, lease or rental of vehicle(s) until approval for a passenger transportation licence is obtained.

What do I need before I apply for a Passenger Transportation Licence?

All applicants must obtain a safety certificate in the legal name of the applicant, with a satisfactory rating, issued by a jurisdiction in North America before making application for a Passenger Transportation Licence.

Safety certificates are known by different names, depending on the province, territory or state that issues them; for example, in British Columbia the safety certificate is known as the National Safety Code (NSC) certificate.

Applications from those who do not hold a valid safety certificate cannot be accepted for processing at the Passenger Transportation Branch.

Do I need a General Authorization or a Special Authorization Licence?

Before you start your application you will find it helpful to read the information sheet Do I need a General Authorization or a Special Authorization Licence?  The information sheet gives a plain language overview of British Columbia commercial passenger vehicle exemptions and the two types of licence authorization (general and special) that are set out in the Passenger Transportation Act and Regulation.

What are the General Authorization Application requirements?

In addition to a safety certificate in the legal name of the applicant, the following information is required when applying for a General Authorization Passenger Transportation Licence:

  • Completed PTR5005: General Authorization Licence Application which is available on the Registrar, Passenger Transportation website or by request at the Passenger Transportation Branch. The Passenger Transportation Online Licence Application is the online equivalent.
  • Completed PTR5002: Signing Authority (included in the PTR5005: General Authorization Licence Application OR provided during the online application process) including specimen signatures for everyone authorized by the applicant to correspond with the Passenger Transportation Branch and/or Passenger Transportation Board regarding passenger transportation matters.
  • Agent Letter of Authorization – If an agent has been hired to prepare the application, the Passenger Transportation Branch requires a letter signed by the applicant authorizing the agent to act on their behalf.
  • Passenger service proposal statement describing the transportation service(s) being proposed which answers the following questions (applicants using the Online Licence Application will be prompted to answer these questions online):

    1. What is the nature of the business?
      (e.g. what type of business?)
    2. How will the vehicle(s) be used?
      (e.g. sightseeing, tour, charter bus)
    3. What size of vehicle(s) will be used?
      (Provide a brief description of the vehicle(s) you plan to use – e.g. year, make, model and passenger carrying capacity (excluding the driver)
    4. What is the service area for the proposed transportation service?
    5. What type of compensation will you receive?
      (e.g. charter, individual fares, flat rates, point to point)
    6. How will the compensation be collected?
  • Payment of the $200 Application Fee.

    NOTE: The application fee is non-refundable once an application has been accepted by the Passenger Transportation Branch.

    After you have submitted your application, and it has been established that your service proposal meets the criteria for a general authorization licence, you will be asked to complete and submit the Commercial Vehicle Safety Compliance Declaration.

NOTE: Before making a decision on the purchase, lease or rental of vehicle(s) for commercial passenger use applicants are advised to learn about commercial vehicle safety requirements by reviewing the information sheet PTR5005A: Commercial Vehicle Safety & Importation Information Sheet .

Before a licence is issued you will be required to complete a Commercial Vehicle Safety Compliance Declaration form listing the vehicle(s) you propose to operate under a licence. The Registrar may also require proof that vehicle(s) comply with Canadian Motor Vehicle Safety Standards (e.g. digital photos, inspection).

For more information about the Commercial Vehicle Safety Compliance Declaration, read the June 15, 2011 Industry Notice introducing the Commercial Vehicle Safety Compliance Declaration requirement.

Download Form: Commercial Vehicle Safety Compliance Declaration.

What are the Special Authorization Application requirements?

In addition to a safety certificate in the legal name of the applicant, the following information will be required when applying for a Special Authorization Passenger Transportation Licence:

Registrar, Passenger Transportation (Registrar) forms and supporting information:

  • Completed PTR5010: Special Authorization Licence Application which is available on the Registrar, Passenger Transportation website or by request at the Passenger Transportation Branch. The Passenger Transportation Online Licencing Application is the online equivalent.
  • Completed PTR5002: Signing Authority (included in the Special Authorization Application Package – PTR5010 OR provided during the online application process) including specimen signatures for everyone authorized by the applicant to correspond with the Passenger Transportation Branch and/or Passenger Transportation Board regarding passenger transportation matters.
  • Agent Letter of Authorization – If an agent has been hired to prepare the application, the Passenger Transportation Branch requires a letter signed by the applicant authorizing the agent to act on their behalf.
  • Payment of the $200 Application Fee.

    NOTE: The application fee is non-refundable once an application has been accepted by the Passenger Transportation Branch.

Passenger Transportation Board (Board) forms and supporting information:

The Board application guide(s), reference sheets and forms needed to complete an application for special authorization are available on the Passenger Transportation Board’s website. Some Board forms are included during the online process while others must be printed, completed and submitted along with the application fee and other supporting documentation.

The Passenger Transportation Board’s website also provides access to additional information including, but not limited to, the Weekly Bulletin, industry information and Board operational policies and procedures.

The Board may dismiss or refuse applications that do not meet Board requirements.

NOTE: Prior to making decisions on the purchase, lease or rental of vehicle(s) applicants should review the information sheet PTR5005A: Commercial Vehicle Safety & Importation Information Sheet.

On occasion, at the discretion of the Registrar, special authorization applicants may be required to complete the PTR5005B: Commercial Vehicle Safety Compliance Declaration. 

For more information please read the June 15, 2011 Industry Notice introducing the Commercial Vehicle Safety Compliance Declaration requirement. 

The Registrar may also require proof that vehicle(s) comply with Canadian Motor Vehicle Safety Standards (e.g. digital photos, inspection).

How will I know what vehicle documentation is required?

General Authorization:  After the Registrar of Passenger Transportation is satisfied the application meets the criteria for a General Authorization licence, the Passenger Transportation Branch will contact the applicant in writing to request vehicle documents needed to issue the licence.

Special Authorization:  If the Passenger Transportation Board approves the Special Authorization licence, the Passenger Transportation Branch will contact the applicant in writing to request vehicle documents and identifier (plate and decal) fees needed to issue the licence. 

The letter from the Passenger Transportation Branch will also advise the applicant of the submission deadline.  The required documents must be received on or before the date specified in the letter or the application will be rejected.

The approved service cannot be provided until after the licence is issued.

What documentation do I require if my vehicle is registered in British Columbia?

If the vehicle you intend to use for the passenger transportation service is registered in British Columbia, you will need the supply the following information for each vehicle:

  • Photocopy of current vehicle registration (e.g. "Owner's Certificate of Insurance and Licence / Vehicle Registration") that:
    1. shows the vehicle to be licensed/registered in the correct I.C.B.C. insurance category;
    2. shows the vehicle to be classified as "commercial type"; and
    3. displays the seating capacity of the vehicle.
  • Photocopy of the Commercial Vehicle Inspection Report, form MV3104 of the Commercial Vehicle Inspection Program (CVIP) that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. Inspections are required to be performed on a semi-annual basis unless your operation is part of a preventative maintenance program.
  • If the vehicle is wheelchair accessible, you must include a photocopy of the Vehicle Inspection Report (CVSA), form MV3110 of the Commercial Vehicle Inspection Program (CVSE) or a clear photograph of the secondary manufacturer label displaying the Canadian Motor Vehicle Safety Standards (CMVSS) or the Federal Motor Vehicle Safety Standards (FMVSS) approval.

What documentation do I require if my vehicle is registered outside of British Columbia?

If the vehicle you intend to use for the passenger transportation service is registered outside of British Columbia, you will need the supply the following information for each vehicle:

  • Photocopy of a current, valid BC Insurance Filing letter issued by the Insurance Corporation of British Columbia (ICBC); OR

    If you do not have a BC Insurance Filing number you must include a written statement to explain how you intend to meet motor vehicle liability insurance requirements (e.g. prior to entering British Columbia you will contact the Provincial Permit Centre at 1-800-559-9688 to purchase a non-resident single commercial vehicle permit (NRSCV) or a non-resident quarterly commercial vehicle permit (NRQCV), that includes insurance).

    For further information on British Columbia Financial Responsibility Certificate (BC Insurance Filing) call 604-443-4624 or Toll Free 1-800-665-4336.
  • A photocopy of the apportioned cab card for each vehicle showing proof that the vehicle is registered in British Columbia with the International Registration Plan (IRP); OR

    If the vehicle is not registered with International Registration Plan (IRP), you must include a written statement to explain how you intend to pay British Columbia vehicle licensing fees (e.g. prior to entering British Columbia you will contact the Provincial Permit Centre at 1-800-559-9688) to purchase a non resident single commercial vehicle permit (NRSCV) or a non-resident quarterly commercial vehicle permit (NRQCV).

    For further information on IRP please call your local IRP office.
  • A photocopy of the current vehicle insurance showing the vehicle has been properly licensed and insured as a commercial passenger vehicle and displaying the correct seating capacity.
  • A photocopy of the mechanical inspection report that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. Inspections are required to be performed on a semi-annual basis unless your operation is part of a preventative maintenance program.
  • If the vehicle is wheelchair accessible, you must include a photocopy of the Vehicle Inspection Report (CVSA), form MV3110 of the British Columbia Commercial Vehicle Inspection Program (CVSE); or equivalent if the vehicle is not registered in British Columbia; or a clear photograph of the secondary manufacturer label displaying the Canadian Motor Vehicle Safety Standards (CMVSS) or the Federal Motor Vehicle Safety Standards (FMVSS) approval.

What are the additional information requirements for applicants located outside of British Columbia?

If your business or organization is located outside British Columbia, submit the following documents with your application:

Identification Document(s):

  • Identification document(s)

    • For applicants applying under individual names or as a partnership: the individual's or each partners’ driver’s licence(s).
    • For applicants applying as a corporation, limited liability company or society: the company's certificate of incorporation (articles of incorporation) issued by the company's home jurisdiction, and a list of its directors and officers; AND

      the Company's BC Certificate of Incorporation (issued by BC Registrar of Companies showing registration in BC as an extra-provincial company) OR

      a signed letter declaring that the company is exempt from being a BC registered company under the Business Corporations Act, SBC2002 Chapter 57 – Part 11, Section 375.

    NOTE: To register your Company in BC, or to learn if your Company is exempt from registering in BC, visit the BC Corporate Registry’s website or call 250-387-7848.

  • Safety certificate issued by your home jurisdiction: All applicants must have a safety certificate in the legal name of the applicant, with a satisfactory rating, issued by a jurisdiction in North America. Safety certificates are known by different names, depending on the province, territory or state that issues them; for example, in British Columbia the safety certificate is known as the National Safety Code (NSC) certificate.
  • Extra-provincial or Inter-state Operating Authority: Out of province applicants need authorization from their home jurisdiction to operate as a commercial passenger carrier beyond the boundaries of their home province or state.


Are you already prepared?

Click here to go directly to download the Passenger Transportation Forms