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Ministry of Transportation and Infrastructure

Registrar, Passenger Transportation Branch

Apply - Licensed Operator

A licensed operator will already have a licence that includes one or more of the following authorization(s):

  • General Authorization (GA)
  • Special Authorization (SA) to operate Passenger Directed Vehicles (PDVs) and/or Inter-city Buses (ICBs)

Change a Licence

Do I need approval to add vehicles to my GA licence?

Licensees who want to increase the number of vehicles operated under a GA licence are not required to file an application or advise the Passenger Transportation Branch. However, it will be the Licensee's responsibility to ensure that the vehicle(s) being added to the fleet operate in accordance with the licence. It is an offence to operate contrary to the licence.

As a GA licensee, you are required to maintain the following vehicle safety, liability and/or financial responsibility requirements when adding on additional vehicles:

Vehicle(s) base plated in BC

  • A current vehicle registration (i.e. "Owner's Certificate of Insurance and Licence/Vehicle Registration") that:
    1. shows the vehicle to be licensed/registered in the correct I.C.B.C. insurance category;
    2. shows the vehicle to be classified as "commercial type"; and
    3. displays the correct seating capacity.
  • A current Commercial Vehicle Inspection Report (CVIP), Form MV3104, that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility (Inspections are required to be performed on a semi-annual basis unless your operation is part of a preventative maintenance program).

Vehicle(s) base plated outside of BC

  • A current vehicle insurance document showing the vehicle has been properly licensed and insured as a commercial passenger vehicle and displaying the correct seating capacity; AND
  • A current mechanical inspection report that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. (Inspections are required to be performed on a semi-annual basis in BC).
  • A current apportioned cab card showing proof that the vehicle is registered with the International Registration Plan (IRP); OR

    If the vehicle is not registered with IRP, prior to entering British Columbia, you have purchased a non-resident commercial vehicle permit (NRSCV) or a non-resident quarterly commercial vehicle permit (NRQCV) from the Provincial Permit Centre's toll-free vehicle permit line 1-800-559-9688.

    For further information on IRP please call your local IRP office.
  • A current British Columbia Financial Responsibility Certificate (BC Insurance Filing) number issued by the Insurance Corporation of British Columbia (ICBC); OR

    If you do not have a BC Insurance Filing number, prior to entering British Columbia, you have purchased a non-resident single commercial vehicle permit (NRSCV) or a non-resident quarterly commercial vehicle permit (NRQCV), that includes insurance, from the Provincial Permit Centre's toll-free vehicle permit line: 1-800-559-9688.

    For further information on British Columbia Financial Responsibility Certificate (BC Insurance Filing) please call (604) 443-4624 or Toll Free 1 (800) 665-4336.

Additional requirements for all General Authorization Vehicles

  • As a Licensee with General Authorization you will be required to display your unique General Authorization Vehicle Identifier (GAVI) on each vehicle operating under a GA licence. This will allow Peace Officers to continue to monitor these vehicles at roadside to ensure they are meeting all their obligations under the Passenger Transportation Act.

    The GAVI will be your passenger transportation licence number, prefixed with the letters "PT" (meaning Passenger Transportation), and will be at least 5 centimetres (approx. 2") in height. The GAVIs (i.e. PT70000) will not be supplied by the Passenger Transportation Branch, but rather each Licensee will be responsible for their manufacture and display either on the side of the vehicle below the driver's window or on the rear window, or rear bumper.

How do I apply to change my SA Licence or add PDV vehicles?

Licensees who want to change their SA licence (terms and conditions) or add PDV vehicles can submit their application to the Passenger Transportation Branch (Branch). Applicants are required to include with their application supporting documentation to meet both Registrar of Passenger Transportation (Registrar) and Passenger Transportation Board (Board) information requirements.

Registrar, Passenger Transportation Information Requirements

Important Applicant Advisory:

Licensees applying for the addition of PDV vehicles are advised to delay the purchase, lease, or rental of vehicle(s) until after they have obtained Board approval for their application.

When considering the purchase, lease or rental of a vehicle for operation under a passenger transportation licence it is the licensee's responsibility to ensure that it meets Canadian Motor Vehicle Safety Standards. This is an ongoing obligation (refer to INDUSTRY NOTICE: Commercial Vehicle Safety Requirements & Importation Information Sheet).

  • Completed PTR5010: Special Authorization Licence Application
    A copy of this form is available on the Registrar's website or by request at the Passenger Transportation Branch.
  • Completed PTR5002: Signing Authority (included in the Special Authorization Application Package — PTR5010) including specimen signatures for everyone authorized by the applicant to correspond with the Passenger Transportation Branch and/or Passenger Transportation Board regarding passenger transportation matters.
    Note: This requirement does not apply to applicants that currently hold a Passenger Transportation Licence if there are no changes to the Signing Authority form currently filed with the Branch.
  • Agent Letter of Authorization — If the applicant has hired an agent to prepare the application, the Passenger Transportation Branch requires a letter signed letter by the applicant authorizing the agent to act on their behalf.
  • Payment of the $200 Application Fee. Applications received at the Branch will not be accepted until the application fee is processed. The application fee is non-refundable once an application has been accepted by the Passenger Transportation Branch.
  • If the Board approves the application, Branch staff will request the following vehicle documents:
    • Vehicle(s) base plated in BC
      • A current vehicle registration (i.e. "Owner's Certificate of Insurance and Licence/Vehicle Registration" that:
        1. shows the vehicle to be licensed/registered in the correct I.C.B.C. insurance category;
        2. shows the vehicle to be classified as "commercial type"; and
        3. displays the correct seating capacity.
      • A current Commercial Vehicle Inspection Report (CVIP), Form MV3104, that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. Inspections are required to be performed on a semi-annual basis unless your operation is part of a preventative maintenance program.
    • Vehicle(s) base plated outside of BC
      • A current vehicle insurance document showing the vehicle has been properly licensed and insured as a commercial passenger vehicle and displaying the correct seating capacity; AND
      • A current mechanical inspection report that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. Inspections are required to be performed on a semi-annual basis in BC.

Passenger Transportation Board Information Requirements

Information about Passenger Transportation Board requirements and copies of the guides, reference sheets and forms needed to complete your application are available on the Board's website.The Board's website also provides access to additional information including, but not limited to, the Weekly Bulletin, industry information and Board operational policies and procedures. Copies of the guides, sheets and forms are also available by request at the Passenger Transportation Branch.

How do I apply to add ICB vehicles?

Important Applicant Advisory:

Applicants are advised to delay the purchase, lease or rental of vehicles until approval is obtained for the application.


When considering the purchase, lease or rental of a vehicle for operation under a passenger transportation licence it is the licensee's responsibility to ensure that it meets Canadian Motor Vehicle Safety Standards. This is an ongoing obligation (refer to INDUSTRY NOTICE: Commercial Vehicle Safety & Importation Information Sheet).

  • Completed PTR5023: Addition of ICB Motor Vehicle(s) (plate and decal) Application. A copy of this form is available on the Registrar, Passenger Transportation website or by request at the Passenger Transportation Branch.
  • A brief description of the vehicle(s) you plan to use — e.g. year, make, model and passenger carrying capacity (excluding the driver); OR

    If you have already purchased, leased or rented the vehicle(s) you plan to use, complete and submit the PTR5005B: Commercial Vehicle Safety Compliance Declaration (included in the PTR5023: Addition of ICB Motor Vehicle(s) (plate and decal) Application Package).
  • Payment of $100 for each identifier (plate and decal) requested.
  • If the Registrar approves the application, Branch staff will request the following vehicle documents:

Vehicle(s) base plated in BC

  • A current vehicle registration (i.e. "Owner's Certificate of Insurance and Licence/Vehicle Registration" that:
    1. shows the vehicle to be licensed/registered in the correct I.C.B.C. insurance category;
    2. shows the vehicle to be classified as "commercial type"; and
    3. displays the correct seating capacity.
  • A current Commercial Vehicle Inspection Report (CVIP), Form MV3104, that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. Inspections are required to be performed on a semi-annual basis unless your operation is part of a preventative maintenance program.

Vehicle(s) base plated outside of BC

  • Photocopy of current vehicle insurance document showing the vehicle has been properly licensed and insured as a commercial passenger vehicle and displaying the correct seating capacity; and
  • Photocopy of current mechanical inspection report that verifies the vehicle has been inspected and passed by an approved vehicle inspection facility. Inspections are required to be performed on a semi-annual basis in BC.
  • The vehicle must be registered in the name of the licensee and you must include a photocopy of a current, valid BC Insurance Filing letter issued by the Insurance Corporation of British Columbia (ICBC); OR

    If you do not have a BC Insurance Filing letter, you must include a written statement to explain how you intend to meet motor vehicle liability insurance requirements (e.g. prior to entering British Columbia you will contact the Provincial Permit Centre at 1-800-559-9688 to purchase a non-resident single commercial vehicle permit (NRSCV) or a non-resident quarterly commercial vehicle permit (NRQCV), that includes insurance).

    For further information on British Columbia Financial Responsibility Certificate (BC Insurance Filing) call (604) 443-4624 or Toll Free (800) 665-4336.
  • Photocopy of the apportioned cab card showing proof that the vehicle is registered in British Columbia with the International Registration Plan (IRP); OR

    If the vehicle is not registered with the International Registration Plan (IRP), you must include a written statement to explain how you intend to pay British Columbia vehicle licensing fees (e.g. prior to entering British Columbia you will contact the Provincial Permit Centre at 1-800-559-9688 to purchase a non resident single commercial vehicle permit (NRSCV) or a non-resident quarterly commercial vehicle permit (NRQCV).

    For further information on IRP please call your local IRP office.
  • $100 special authorization vehicle identifier (plate and decal) fee for each additional vehicle.

 

Change Passenger Directed Vehicle (PDV) Rates or Rules

Do I need approval to change PDV rates or rules?

Rates are what you may charge passengers for a trip. Rules govern how you apply rates.

You may only charge the PDV rates that have been approved by the Passenger Transportation Board (Board).  You may only apply rules that have been approved by the Board.

You must file an application if you want to charge rates or set rules that are different from those that have been approved by the Board.

Licensees applying for Board approval to change PDV rates or rules are required to include with their application supporting documentation to meet both Registrar of Passenger Transportation (Registrar) and Board information requirements.

Registrar, Passenger Transportation Information Requirements

  • Completed PTR5026: Change Rates or Rules Application. A copy of this form is available on the Registrar's website or by request at the Branch.
  • Agent Letter of Authorization — If the applicant has hired an agent to prepare the application, the Branch requires a letter signed letter by the applicant authorizing the agent to act on their behalf.
  • Payment of the $200 Application Fee. Applications received at the Branch will not be accepted until the application fee is processed. The application fee is non-refundable once an application has been accepted by the Branch.

Passenger Transportation Board Information Requirements

Information about Board requirements and copies of the guides, reference sheets and forms needed to complete your application are available on the Board's website. The Board's website also provides access to additional information including, but not limited to, the Weekly Bulletin, industry information and Board operational policies and procedures. Copies of the guides, sheets and forms are also available by request at the Branch.