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Permits

Special Events Permits

All events on provincial right-of-ways require a special events permit. These can include:

parades
races
protests
fundraising events, such as charity races, poker runs or individual walks or rides
filming

Please contact the District Transportation Office with at a minimum of 30 to 60 days' lead time if you are planning a special event.

For more information, visit the Ministry of Transportation's Filming and Special Events website.

The general application procedure is as follows:

Prepare an application form with details as required on the Special Events Checklist.

A Ministry staff person will respond to your application with confirmation that your application has been received. If the event takes in more than one traffic jurisdiction, one person will be specified as the coordinator. Approval may be dependent on the availability of a good standard, well-signed detour route.

Ministry staff will review your application, including consultations and site visits as necessary.

Your application will be approved or denied dependant on safety requirements.

Apply for a special events permit.

Special Events Insurance

In addition to a Special Events Permit, event organizers must complete a Certificate of Insurance.

You can ask your insurance agent/broker to complete the Certificate of Insurance Form (H-0111). Use the Certificate of Insurance Checklist (H-0126) to ensure that the Ministry Certificate of Insurance is properly completed.

This form is in a question/answer format and you must complete all of the questions. If any answers to the questions on the checklist are "no", follow the "What To Do" instructions on the Checklist. Go through the checklist until you have met all the conditions satisfactorily.

Include in the named insured, "Her Majesty the Queen in the right of the Province of British Columbia as represented by the Minister of Transportation together with the employees, agents and servants of the Minister."

Evidence of a minimum of $2 million in insurance coverage is required during the full term of the Special Event.

Filming

Ministry of Transportation Special Event Coordinators can help you coordinate your film project or special event. Contact them during the planning phase of your project. Outside the Lower Mainland, the coordinators may refer you to the District Transportation Office in the area of the province where you are filming.

Please submit an application form and a Certificate of Insurance. Without both of these, the Ministry of Transportation cannot issue a filming permit.

For more information, visit the Ministry of Transportation's Filming and Special Events website.

Apply for a filming permit.

Cattle Drives

For the safety of all road users, procedures are in place for operating a cattle drive along provincial highways. These procedures were drafted by the Ministry of Transportation in consultation with the B.C. Cattlemen’s Association, the RCMP, the Ministry of Agriculture, and the Ministry of Forests. For complete information, go to the Cattle Drive Information website.

Preparation:

Prepare a travel route plan that illustrates all of the highway right-of-ways you plan to use for the cattle drive. Include the legal description of the starting and finishing points.

Application:

Submit a completed permit application with the travel route plan to the District Transportation Office. Include the number of cattle in the application form.

Insurance:

Preparation:

Prepare a travel route plan that illustrates all of the highway right-of-ways you plan to use for the cattle drive. Include the legal description of the starting and finishing points.

Application:

Submit a completed permit application with the travel route plan to the District Transportation Office. Include the number of cattle in the application form.

Insurance:

You will need at least $2 million in liability insurance for bodily injury, including death and property damage. Ask your insurance broker to list the Ministry of Transportation as Additional Named Insured. The MAXIMUM deductible that will be allowed for property damage is TEN THOUSAND DOLLARS ($10,000.00). No deductible is allowed for bodily injury, including death. The local area Road and Bridge Maintenance Contractor and /or any construction contractors and / or any of their employees, servants or agents are to be added as additional insured on the insurance policy.

Please ensure that all vehicles used in the cattle drive have at least $2 million in auto liability insurance.

Fill out a Certificate of Insurance

Evaluation:

Ministry staff will check that the proposed cattle drive route will not compromise public safety on the highway right-of-ways. They may suggest alternative routes to ensure safety.

Decision:

Once the route is approved for the cattle drive, or an alternative route is selected, then you will receive a Permit to Authorize Animal Drives on and/or Crossing Highways. Permits are issued for a 5 year period and the you are required to keep your liability insurance up to date. Failing to do so will cancel your permit.

Please return a copy of the signed permit to the Local District office.

Other Factors to Consider:

Traffic Control

It is your responsibility to control traffic, and your traffic management plan must conform with cattle drive policy.
Place appropriate signage along the affected highway right-of-ways
You may be required to use pilot vehicles if the Ministry representative determines it necessary
For more information about Traffic Control, see the Ministry of Transportation's Traffic Control Manual

General

Permit is valid during day light hours only
Do not start the cattle drive when visibility is poor
Please notify the local District office at least 3 days in advance of the Cattle Drive.

0,000.00). No deductible is allowed for bodily injury, including death. The local area Road and Bridge Maintenance Contractor and /or any construction contractors and / or any of their employees, servants or agents are to be added as additional insured on the insurance policy.