The Ministry of Transportation is interested in all special
events that take place on a provincial highway. These might include: triathlons, parades,
rallies, relay races, bicycle races and various fundraising events.
Permits
When your group or organization plans a special event along a
provincial highway, you will need to obtain a permit from the local Ministry of
Transportation office. We ask that you notify us at least 30 days before the date of the
event so that we can fully process your application. Reviews and approvals from other
agencies may be required.
When you are planning a special event, bring the
information required for permit approval to the office. Ministry staff may then be able to
assist you in completing your application. Permit approval is based on the following
conditions:
Route Design:
Event organizers are encouraged to hold their event on roads other than main highways. The
safety of both participants and highway users will be a major consideration in issuing the
permit.
Scheduling:
Schedule your event to avoid heavy traffic periods, such as peak travel times or holiday
weekends. Individual events should be timed to avoid long delays between activities. All
events should be scheduled during daylight hours. Events extending into evening will
require special consideration.
Notification of other authorities:
The Ministry will ask that you notify all authorities and make specific arrangements for
assistance, if required.
Other agencies that may be involved are:
- Local police authority
- Emergency services such as ambulance and fire departments
- Municipality
- Public Transit authorities
- Government Weigh Scales.
Signs and traffic control:
You’ll need a traffic control plan, including
information signs and alternate route maps. And you’ll need to provide all signs on
the day of the event. You will also need to remove those signs when the event is complete.
If you need Traffic Control Persons, check for their proper
certification.Ask the district transportation office for Traffic Control Standard
Specifications and ensure your plan is approved by the local police authority, the
municipality or the regional district where applicable.
Escort and Pilot Vehicles:
If you’re planning to use an escort vehicle with
flashing lights, you’ll need a permit from the Insurance
Corporation of British Columbia. The district transportation office must approve the
use of pilot vehicles.
Liability
As you are responsible for all incidents occurring during or resulting from the event, you
will need to look at liability.
You will need to:
- Carry and maintain a minimum of $2 million liability
insurance against third-party claims,
- Be responsible for all damages arising from
the event,
- Carry maximum deductible no greater
than $5,000.
Important
Participants will need to obey all the rules of the road and traffic signals, as outlined
in the Motor Vehicles Act.
Remember, too, to follow the instructions of a peace officer or traffic control person.
Additional Information
Your district transportation office will be pleased to provide you with more detailed
information on planning for your special event to ensure it is a success; or contact one
of our Ministry Event Coordinators. |
